Physical Archive Management

One of the latest addition to Maarch ecosystem is the possibility to manage physical archives, whether they are digitized or not.

Organize your stacks and storage space

Advanced Physical Archive module for Maarch adds storage space management capabilities to any Maarch Framework powered application. Register all your storage rooms, their alley and rows and our solution can help you optimize the space usage: find out how much space is available or free, where an archive is stored, etc.

Record addition and shelving

When you create a new container, you are asked to fill in several information to handle its life cycle : description, creation date, disposition date, search criteria, etc.

You are also assisted in setting the position of the container in your storage room (row, shelve...)

Search and retrieval

Maarch APA provides simples ways to search specific documents from your archive collection. According to your set up, you can search a document to find its container and position in the stack, or you can simply look for its container.

When you have found the right container, you can ask for the document retrieval. A placeholder is edited to take the place of the container on the shelf and the retrieval is recorded in the application, as well as its return to archives.

Final Disposition

In the application, You can edit a list of containers waiting for disposition. With a few clicks, you can set them for conservation, transfer or deletion.

------------------

Maarch Entreprise implements Physical Archive (PA)  and Advanced Physical Archive (APA) modules.

PA enables :

• The creation of archive units(AU)
• To link electronic documents with AUs
• To print bar code separators to scann documents with pre-indexation.

APA enables :

• To put AUs in containers
• To place containers in archive zones, and then positionning them in physical storage places
• to handle request for check out and returns

It might well be the first physical archives management solution distributed in open source, and on of the few solutions to provide digital and physical archiving capabilities.

For that, go in the "pre-scan" section, select box n°1 and close it. From here, you can view documents in the box.

Once the bow closed, you can send it to archiving through the section "Manage Physical Archive > Create archives".

		1. Choose a type of container 2. Select a client 3. Selecte a nature 4. Destruction date is automatically computed from nature 5. Type the AU number and pit it in a contener
You then have to put the container n°10 in its storage space

The archive is now available for archive correspondents.
APA module has many more functionnalities (search, reports, mass import...) that we let you try by yourself.

• Physical Archives and Advanced Physical Archives modules are the natural extension to Maarch DMS platform, because paper is still the first support of information in any organization.
• Admin tools enable to handle storage sites, positions, nature, container types, etc.